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Distribution · For administrators

Assign a document to groups or people

Documents reach people through assignments: to a group (everyone in it, including later joiners) or to named individuals.

Last checked against the product on 7 October 2026

When you issue

Choose groups under Assign to Department and named people under Add Individual Users. One due date, set on the review screen, applies to every assignment. Everyone assigned is emailed at once.

Add an assignment later

  1. 1
    Go to Assignments → New assignment
  2. 2
    Pick the document
    Only active documents are listed.
  3. 3
    Choose who
    Under Assign to, choose Group or Individual, then pick the group or employee.
  4. 4
    Set a due date (optional) and create
    Choose Create assignment. The people assigned are emailed.

The Assignments page lists every assignment by document, with how many have signed, and filters for groups or individuals, department, compliance and due date.

When people join a group

Someone added to a group sees every active document assigned to that group straight away — useful for new starters. They are not emailed about documents issued before they joined, so nudge them or tell their manager.

Editing recipients on an issued document
Changing departments or individuals on a document’s edit page rebuilds its assignments: the earliest due date is applied to all of them, the issue date resets, and people you add are not emailed. Prefer New assignment to add people.

What this doesn’t do

  • Removing an assignment (×) on the Assignments page takes effect immediately, with no confirmation.
  • Deleting a group removes its assignments.

Still stuck? Email support@useskysign.com with the page you were on and what you expected to happen.